Boosters typically meet several times a year as a large group; committees may meet as often as needed, as directed by the committee coordinators. The amount of time you contribute beyond that is up to you, but we hope you will look through the volunteer opportunities listed below (and in our Parent Handbook) and choose something that you are able to help with.
Coordinators are responsible for coordinating help in their area. There are also many small but invaluable positions and jobs that you can help with, even if you are unable to make the commitment to a larger role!
Boosters Committee Coordinators for 2016-17
For more information about any committee, please contact the chair directly.
Treasurer: Patti Neuville
Graphic Designer: Student Team- firstname.lastname@example.org
Webmaster: Emily Pershing
Concessions: Kathleen Follett
Publicity: Student Team supervised by - Andrea Murray
Box Office: Andrea Murray
Tech Rehearsal: Emily Pershing
Ad Sales: Laurie Logan
Dessert Theater decorations: Emily Pershing
Costume Supervisor: Brenda Clark
Locker Decorating: Michelle Josephson
Cast Celebration Coordinator: Emily Pershing
Fundraising: Connie Russell
Booster Meeting Minutes
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Provides general oversight of the boosters including acting as the liaison with coordinators and director; plans and runs booster meetings; answers questions as necessary. Maintain communications with boosters throughout the year. Includes weekly parent emails during shows and updating distribution lists for each show as student/parent participation changes. Solicits and organizes volunteers for various show duties.
Oversees financial matters for boosters throughout year including: bank statements, financial reports, ad payments, cash boxes, bill payments, annual report and IRS filing.
Take notes at meetings and provide minutes to the Booster membership (to Webmaster for posting on website and to Communications Coordinator for distribution.)
Graphic Designer - Student Team - Supervised by Director
The biggest part of the graphic designer’s job is to produce the fall musical program. This is a large program with business and family ads and generates the bulk of the Greely Drama budget. There is also a smaller program for the spring play (without ads) and a few other small layout projects such as tickets and “thank-you” cards. The Graphic Designer should be proficient in Adobe InDesign, Quark XPress, or other compatible professional layout programs, and able to work with printers to coordinate production. The Graphic Designer will work in close communication with the Ad Sales Coordinator and the Director.
Keeps the Boosters website updated by adding/changing content and problem solving issues. During shows, this will require timely updates of the bi-weekly rehearsal schedule as well as ticket sales information and announcements. At other times of the year, there will not be much website activity besides posting show photos and occasional announcements. Coordinate with Graphic Designer, the Director, and various committee Coordinators about announcements and schedules.
Refreshment sales during shows.
- Concessions Coordinator (1 person) Coordinate food donations, water donations, and volunteers to serve refreshments at all shows except the dinner theatre. Coordinate water donations to supply cast and crew for all shows.
- Bakers (12-15 people) Volunteers to bake refreshments.
- Concessions Servers (3-5 people) Set up and serve refreshments before shows and during intermission.)
Publicity Coordinator - Student Team with adult supervisor
Responsible for publicizing the drama program, shows, and fundraisers, including: newspaper and TV notices, town & school e-communications, & booster emails; coordinating the hanging of posters locally; making flyers for the GHS Open House; coordinating the sandwich board at GHS for shows and fundraisers; etc.
- Box Office Coordinator (1 person) Produces tickets (working with Graphic Designer) and coordinates volunteers to sell tickets at school during the week of the show.
- Box Office Team (4-8 people) Sell tickets at school during the week of the show at lunchtime (both shows) and from 4-6 pm (fall only). Two people per shift are recommended. These are short and easy time frames!
- Tech Rehearsal Coordinator (1 person) Coordinates food for the one-day tech rehearsal event before each show. Tech rehearsal is a day-long rehearsal on the Saturday or Sunday before the show. The Boosters provide food in the morning (if necessary) and afternoon/evening.
- Tech Rehearsal Food/Chaperone Team (2-3 people) One person delivers the breakfast food (if needed) and two or three parents should help setup and serve the larger meal.
- Thanksgiving Dinner Coordinator (1 person) In the fall, the tech rehearsal dinner is a Thanksgiving feast. This special event requires an additional volunteer to organize food and decorations.
- Ad Sales Coordinators (1 person) Responsible for signing up and overseeing the ad sales team for the Fall Musical program (our biggest source of revenue!), updating the online spreadsheets, communicating with the Treasurer, and coordinaiting ad information for the program Graphic Designer.
- Ad Sales Team (8-10 people) Using existing contacts, as well as seeking out new opportunities, the ad sales team will collect monies and ad copy for the Fall Musical program. Since xx% of our budget comes from ad sales, this is a very important job!
For one night of the spring play we present a Dessert Theatre performance. This is a wonderful community event and great fun for all involved. Booster volunteers are the only way this event can happen!
- Dessert Theatre Coordinators (2 people): this team of two is responsible for coordinating and overseeing the project. Volunteers for the various committees will be solicited by the Communications Coordinator. The coordinators organize the various teams, plan group meetings as needed, and make sure all elements of the dessert theatre are on schedule and taken care of. The coordinators are also responsible for gathering all non-food items necessary for the evening.
- Table Decorations: this creative committee helps transform the cafeteria into a fancy dining room in keeping with the theme of the show. Working in advance of the show, they create or locate low-cost centerpieces and other table/room décor, order linens, and then join the Dining Room Setup Crew on the day of the show to put it all together.
- Waitstaff Coordinator (1 person?): drama club students who are not on stage for the spring show volunteer to be our waitstaff. This coordinator provides a brief training session for the waitstaff on the day of the show, preparing them to skillfully and cheerfully serve the community. This volunteer oversees and directs the students while dinner is being served. *Not sure if this will be necessary for the dessert theater
- Reservations (1 person): responsible for tracking reservations and organizing best seating arrangements for reservations based on order of reservations received and size of party. Also includes maintaining the reservation system, communicating with Treasurer, distributing tickets, coordinating with table setup and decoration teams, etc.
- Food Prep Crew (3-4 people) On the afternoon of the show, this team plates desserts and sets up drink stations.
- Dining Room Setup Crew (12 people) The day of the dessert theatre the cafeteria needs to be set up for the event. Tables and chairs are washed and rearranged based on the seating plan established by the reservations coordinator. Tablecloths are added, salt and pepper, silverware, napkins, and candles are placed on the tables. And then the Table Decoration Team adds their creative touches. The Dining Room Setup Crew also sets up tables for the drink stations and the dessert buffet.
- Serving Crew *Not sure if this will be necessary for the dessert theater
- Cleanup Crew (10 people) Following the show, this group is responsible for breaking down the dining room, packing up the Boosters supplies, cleaning the kitchen, taking out the trash and returning everything to its pre-dinner theatre state. This team works late and stays until the job is done.
The Greely Drama Club has a its own costume supply, and also borrows or rents from local professional theatre groups. But, depending upon the show, we sometimes need to make costumes, or alter existing costumes. Students work with our Costume Supervisor to the extent possible, but sometimes there’s a need for additional volunteers at all skill levels. This varies by show, and help will be solicited during the Drama Boosters meetings and via email. Please let the Brenda Clark know if you are willing to help with sewing.
Costumes need to be ironed prior to each performance. Students work with our Costume Supervisor to the extent possible, but depending upon the show, we may need many more helpers. Ironers will be asked to bring their own board and iron and will need to arrive two to three hours before the doors open. This varies by show, and help will be solicited during the Drama Boosters meetings and via email. Please let Brenda Clark know if you are willing to help with ironing.
The Boosters traditionally decorate the lockers of all cast and crew members on the evening before opening night. One person acts as the coordinator, doing the planning and purchasing, and gathers a team of 3-6 others to help decorate that night.
During shows, small children are invited to sit on the floor in front of the stage, and require some supervision. One volunteer is needed, and possibly not for all shows.
Bottles & Clynk
Additional revenue is raised by the Boosters CLYNK (returnable bottle) account and annual bottle drive in July. Bottles position is responsible for handing out CLYNK bags and ordering more bags/tags as needed, and helps students with the bottle drive. Lately, the students have done most of the bottle drive themselves with minimal assistance from the Boosters.
Coordinate gifts and flowers for shows as needed. Contact Booster President for more information.
(6-8 people) Help to dismantle the set after the last show. Power screwdrivers are always helpful!
Coordinates the cast party logistics for the two shows and the bus reservation for the Senior Sendoff event.
Cast Party Hosts
(2 per year) Provide a location and supervision for the celebration after one of the two annual shows.