Booster Meeting, January 17th, 2019

posted Jan 21, 2019, 5:58 AM by webmaster GDB
GHS DRAMA BOOSTERS
MINUTES OF MEETING HELD THURSDAY, 1/17/19 
6:30 p.m. 

MINUTES WRITTEN BY ROBIN SIDDERS DRAMA BOOSTER SECRETARY 



ATTENDANCE: Krissy Brown, Scott Jones, John Hankinson, Robin Sidders, Dan Panici, Kristi Sarchi, Erin Farnham, Liz Rollins, Kevin Burnsteel, Carrie Burnsteel, Mary McDonald, Kevin Rollins, and Brenda Clark.

I. PRESIDENT’S REPORT:

Concerns have been raised for getting more parents involved in the Drama Boosters, as many parents now serving are parents of seniors.

Jobs needing to be filled next year:
President
Vice President
Secretary
Website Coordinator 
Volunteers Coordinator 
Concessions

Liz encouraged recruitment of middle school parents (3 or 4 middle schoolers are in West Side Story).

Carrie Burnsteel will call potential parents of underclassmen to encourage them to get involved with the Boosters and maybe even fill some of the positions that will be vacated by parents of seniors.

There was short discussion about the possibility of a student covering the website in the future as Emily will be leaving.

2. FINANCIAL REPORT:
Keith Bubblo was out of town and missed the meeting. He will send his report to Krissy Brown.

Two checks were delivered to Krissy Brown: Ledgewood and Norway Savings  

3. LIZ’S REPORT:

    A. CASTING: There will be four men joining the West Side Story cast: 
        Don Legere
        Keith Bubblo 
        James Treadwell 
        Vance Benoit

    B. PAC OPENING:
        Since we don’t have things from the show performance ready we are going to hold an open choreography rehearsal while 
        the self-guided tours are going on.

        First there will be K-5 performances and then, later in the evening, there will be 6-12 performance. Drama has a slot for 
        this and we are trying to prepare a duet to represent drama. We are considering Cam and Anna’s wedding scene.

        The possibility of having a table in the lobby of the PAC for the Grand Opening event was discussed. GHS faculty said 
        this might be a problem as it is a very controlled event.

        Another idea was a Thank You Table to say thank you to the public for playing a part of getting GHS Drama out of 
        Cafeteria and into the PAC. Krissy Brown offered to talk to Jenn Segel about this possibility.

        Northway’s seat dedication: There was discussion on when to present this to the Northways. Liz will get back to us on 
        this. We are considering presenting this at one of the dress rehearsals.

    C. SENIOR SEND OFF: Hoping to use the newest school bus to save money. No date or place planned yet.

    D. MOVE IN TO PAC: Don’t have a move in date yet. We have to wait until after the PAC Opening Night on Jan. 28.

    E. NEW TICKET PRICING: A long discussion took place focusing on:
            1. Should we have a flat price for all patrons (adults, seniors and students)? 
            2. What should the price now be (since we are in the PAC)?

            Kevin Rollins stated we need to remember that this is not about profit but, rather, about being able to meet our expenses.             
            The cost of shows recently: Straight Drama: $9,000 - $10,000, Musicals: $12,000

            Estimated price for West Side Story: $15,000

            Some Booster members think prices should remain the same as in the past for this first show in the PAC. Others think we 
            should start now with a price hike.

            Robin Sidders stated two reasons to keep the price lower (if we have a flat price for all patrons):
                This will keep building the GHS Drama program, as more children will come to the show and get a vision for 
                being involved as they grow older. 

                This will help fill the House so our performers are performing for a bigger audience.

            It’s important to get Keith Bubblo’s input so we know where we are financially right now.

            Final decision on pricing will be made by Liz Rollins.

    F. WEST SIDE STORY PROP WISH LIST:
        SEWING MACHINE (BRENDA SAID SHE HAS ONE) 
        GLASS DISPLAY CASE (FOR THE BRIDAL SHOP) 
        THINGS FOR A SODA COUNTER
        SMALL NARROW BAR

    G. PAC WISH LIST
        TABLE SAW ($3700.00)
        LIGHTS (SOURCE FOR MINIS)
        ONE OR TWO SPOTLIGHTS
        HEADSET MICS (We only have 3 and thought we would have 10). It was discussed that perhaps we could borrow mics 
        from other theater companies.
        
        Kevin Rollins said that he would have a more detailed list at the next Booster’s meeting.

    H. ONE ACTS FESTIVAL: Liz will be judging at the March 9-10 festival (Friday evening and all day Saturday.) She is 
    hoping our students can come to the festival but just not perform. Sometimes this is allowed. Liz will keep us posted on this.

4. COSTUMES REPORT (BRENDA):
No real report yet for West Side Story. She plans to go in and start working on this this weekend.

5. ADVERTISING REPORT (Below is verbatim notes Lisa sent in as she couldn’t be present at the meeting):

Ledgewood Construction: Pit Orchestra Sponsor ($2400 - $400 for 6 professional music musicians for West Side Story). Emily has added their logo to the website.

Norway Savings Bank – Spring Spotlight Sponsor ($500). Same benefits as Showstopper Sponsor but for one show. This type of sponsorship can be added to the Sponsor Worksheet as another option for both the fall and spring productions going forward. Logo will be added to the website as soon as I get it. I am seeing them soon to pick up the check.

Updated Worksheets (Sponsor Worksheet, Business Advertiser Worksheet and Letter, Family Sponsorship Form, One-Liner Form) – Will be added to the website by this weekend. Feel free to print them off and sell more ads for West Side Story! Deadline for new WWS ads (including Family Ads and One-Liners) is March 1st (with hopes that we will have all by March 8th). Many business advertisers paid more to have their ad placed in both programs (fall and spring) so any new ads for spring will be added to that list.

Hoping to round up a sponsor for one or both Spotlights needed for GCA (approx. cost $3300 each). Stay tuned.

NEXT GHS DRAMA BOOSTERS MEETING IS SET FOR TUESDAY, FEBRUARY 12, AT 6:30 p.m.
Respectfully submitted, Robin Sidders
Boosters Secretary

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