2013 March 4
Post date: Mar 10, 2013 2:13:09 PM
Greely Drama Boosters
March 4, 2013
Present: Tara Hill, Audrey Northway, Veronica Routh, Beth Snow, Beth Baldacci, MJ Dedon, Celeste Emery, Mary C. George, Sally Somes, Pam Rowe, Stacey Collins, Brenda Clark, Annie Beagan, Barbara Armstrong, Emily Pershing, Beth Ramseyer
1. Call to Order: 7:05
2. Treasurer’s Report: Pam Rowe
3. Fundraising: Pizza fundraiser is every Monday this month at Food Stop.
4. Spring Production News
*Concessions: MJ Dedon--Volunteers needed for donations Thursday and Friday
*Publicity: Sally Somes--press release will be ready by Thursday
*T-Shirts: Stacey--Still working on design and deadlines
*Program: Stacey and Audrey will continue to work on cast bios
*Ticket prep: Stacey is working on layout; tickets will be ready by next week
*Advanced Ticket Sales: Mary C. George will sell M-F week of play during the day
*Dinner Theater tickets will be on sale starting this Wednesday 8pm. For Dinner Theater ticket reservations, go to Greelydramaboosters.org. 160 tickets max will be sold for dinner theater.
*Saving Seats: Please be reminded to not save seats out of courtesy for all who wait in line.
*Locker Decorating: Beth Baldacci (Wed, 3/22); will need a few more volunteers
*Dinner Theater (3/23): Veronica Routh
Menu: German Meal (Soft German Pretzels, Mother’s Mustard is donating mustard, tossed salads, roast pork loin with apple sage stuffing, red cabbage, green beans and roasted red potatoes, tea, coffee, raspberry iced tea, and the dessert buffet)
Reminder: Please donate desserts for the buffet. Every family brings a dish such as pie or cake or something that can be sliced into single servings. Please avoid desserts that need refrigeration.
Food Prep and Set up: We have enough people working on prep.
Servers: Still need some servers. Contact Veronica if willing.
Clean-up: Still need more volunteers for this job
Waitstaff training: will be done by Veronica, and Celeste will assist so she can do this job next year. Will begin at 5:15. Wear black bottoms and white tops.
Strike: Need volunteers to take down set
Table Decorations: Emily Pershing reports that the committee is all set. Traditionally, the center pieces go to the seniors as gifts.
Timeline for Dinner Theater:
Setup dining room @ 12 noon
Food prep crew @ 1pm
Food serving crew arrives @ 3:45
Cast and crew eat @ 4
Baked goods arrive by 4 at the latest
Waitstaff training @ 5:15
Doors open @ 6
Dinner served @ 6:20
Show starts after dessert
Clean up after show
5. Tech Rehearsal (Sat. 3/16) Tara will lead rehearsal, Emily will help out, too.
Food requests will go out later to those who will be at tech rehearsal
Draft: A-E water, F-N fruit or salad, O-Z Desserts
Costumes, Sound, Lighting, Cast
6. Cast Party (Sat. 3/23): The Hills; Emily will get the pizza from Cumberland’s House of Pizza
7. Audrey’s thoughts and requests:
After some discussion, it was decided that t-shirts will continue to be covered by boosters
Needed: Expired Passports
8. Next Meeting: Monday, April 29
9. Meeting Adjourned: 8:25 pm